Do you get excited thinking about being a key part of the strategic development of resources that support a dynamic and growing intergenerational ministry? Are you a strong, energetic person with good attention to detail, especially in the area of finances, policy development, planning, and execution? Do you love building and leading a team of staff and volunteers, seeing them grow, equipped and empowered to serve God to their fullest?
The ideal candidate for this full-time ministry director role will be a detail-oriented and relationally-driven with desire to grow in their leadership skill and experience. This person will lead people paid staff and volunteers to build systems in the areas of business, human resources, information systems, finances, legal matters, and facility and property development which support making disciples who love God, love people, and live like Jesus.
As a ministry director, this person will be a key contributor to the overall ministry direction of Our Savior. This individual will be responsible for developing key volunteers, staff, and leaders in our ministry, connecting their work with a growing faith in Jesus. If you have a passion for administrative operations, a drive to accomplish high-quality, excellent work that contributes to a bigger picture, and a desire to grow in your leadership skills, we’d love for you to consider applying to join our team.
Send your Cover Letter, Application for Employment, and CV/Resume to Lisa Grant at email@example.com.
Only application materials sent to Lisa Grant will be considered submitted.
POSITION TITLE: Director of Operations
MINISTRY TEAM: Operations
REPORTS TO: Lead Pastor
SUPERVISES: Facilities Manager, Office Manager, Accounting Team (Bookkeeper, Finance Manager, etc.), Operations-Related Ministry Teams, and Adult Volunteers
This position is a part of supporting, teaching, and equipping members of Our Savior Lutheran Church, a religious 503(c)3 organization, in line with principles in alignment with the doctrine and practice of The Lutheran Church – Missouri Synod. As a result, preference is given to members of Our Savior Lutheran Church in good standing and those willing to become members.
In support of the Mission and Vision of Our Savior Lutheran Church, the Director of Operations serves by providing oversight of the business, human resources, information systems, financial, legal, and facility and property affairs of the congregation. In addition, this position provides leadership and support to the staff, Board of Directors and volunteers involved with the business and administrative aspects of ministry. This position also serves as an integral member of the Ministry Directors team.
1. A willingness to support and respect the mission, vision, values, religious practices, and doctrinal positions of Our Savior Lutheran Church, required. More information can be found at oslc.com/mission–core-values.
2. Baccalaureate degree in business, human resources, or related management field, required. Equivalent experience (paid and volunteer) in a related field may be considered in lieu of a Baccalaureate degree.
3. Five or more years of management experience, required. Business operations, human resources, ministry, or other not-for-profit environment experience, preferred.
4. Demonstrated superior analytical, conceptual, and problem-solving skills, required.
5. Excellent communication skills, including verbal, listening, and written, required.
6. Ability to maintain confidentiality, required.
7. Competency in word-processing and spreadsheet development, required.
8. Ability to work effectively in a team environment, required.
9. Demonstrated excellence in judgment, common sense, flexibility, collaboration, and diplomacy working with employees, supervisors, church members, and a wide-range of outside agencies and organizations, preferred.
10. Effective organizational skills necessary to plan, manage, implement, and measure the success of activities, programs, and policies, preferred.
11. Demonstrated basic and essential knowledge of business operations, information management, financial accounting, property management, and church or nonprofit organizational law, preferred.
12. Demonstrated essential knowledge of recruiting, hiring, compensation, benefits, employee relations, training and development, human resource policies, and federal, state and local laws regarding employment practices, preferred.
13. Demonstrated knowledge of church management and financial software, preferred.
14. Membership in good standing with The Church Network (TCN), required (can attain upon employment at OSLC). Membership in good standing with the Society of Human Resource Managers, preferred.
15. Certification in The Church Network (TCN) must begin within two years of employment at OSLC and completed within five years. Certification as a PHR or SPHR, preferred.
ESSENTIAL JOB FUNCTIONS:
1. Works with the Lead Pastor, Ministry Staff, Board of Directors, and appropriate committees to carry out the business affairs of the congregation.
2. Serves as an effective member of the ministry team. Coordinates with and supports the other ministry directors as they carry out the ministry strategies of the congregation.
3. Directly supervises staff or assumes responsibilities for human resources, financial management, facilities, office management, and business administration.
4. Serves as manager in the areas responsible to oversee in the event of vacancies in those areas.
5. Serves as information management administrator overseeing information systems, hardware, software, policies, purchase and inventory, data storage, crash recovery, computer network, and telecommunications. Recruits, hires and supervises staff or contracted technicians, as required.
6. Coordinates development and preparation of the church’s future year Financial Operating Plan, and oversees the execution year budget.
7. Research, recommends and implements best practices, new business policies and procedures, financial programs, internal controls, salary surveys, etc.
8. Manages the development program funds including memorials, bequests, trusts, etc.
9. Maintains all maintenance agreements and contracts.
10. Research, evaluates, recommends, and monitors all financial commitments and contracts.
11. Oversees the maintenance of appropriate financial and membership records including, but not limited to, accounts payable, accounts receivable, payroll, general ledger, income statements and balance sheets, bank accounts, investment and tax reporting, individual contribution records, and membership statistics.
12. Research, plans, recommends, implements, and manages policies and procedures for recruiting, hiring, compensation, benefits, retirement plans and funds, employee relations, training and development, and compliance with federal, state and local laws regarding people practices.
13. Ensures that appropriate and adequate insurance coverages are in place including, but not limited to, workers’ compensation, disability, property and casualty, general liability, directors and officers, errors and omissions, and vehicles.
14. Oversees all aspects of facilities management.
15. Coordinates and monitors purchasing of equipment, furniture, supplies, and other items.
16. Coordinates with appropriate committees, architects, and contractors in support of capital improvements, capital fund-raising campaigns, facilities renovation and expansion.
17. Coordinates property acquisitions and divestitures.
18. Recruits, interviews, and recommends candidates for support staff positions.
19. Maintains accurate and up-to-date personnel files.
20. Maintains congregational official records and documents, including but not limited to, Articles of Incorporation, Constitution, Bylaws, Voters’ Assembly and Board of Directors minutes, and correspondence with outside agencies, organizations, and individuals.
21. Coordinates church records, reports, documents, and administrative correspondence with the Northwest District of the Lutheran Church—Missouri Synod.
22. Serves as the organization’s compliance officer.
23. Oversees or serves as the organization’s safety officer.
24. Attends staff meetings, committee meetings, Board of Directors meetings, Congregational meetings, and retreats, during and outside of normal business hours.
25. Cooperates with the Lead Pastor by performing any other duties, as requested.
The work is performed both indoors and outdoors. Indoor work is primarily performed in an office setting under artificial light and operating a personal computer, but will require mobility within the facility and around the church property. Work may also require occasional travel using one’s own vehicle. While the work schedule is primarily the normal business day, there may be occasional need to flex the schedule to include early, late, or weekend hours to meet the needs of the Business Administration team.
Written: January 2, 2007
Revised: February 3, 2020