Office Administrator Full Time

@ Rockland Community Church
  • Golden, Colorado View on Map
  • Denomination: Christian Church
  • Job Category: Business, Administration & Finance
  • Date Posted: 13 September 2020
  • Application closes: 13 December 2020
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Job Description

This person should be a committed Christian who displays a love for the Lord. He/She needs to be able to communicate effectively and compassionately with people in all situations. This person needs to be a self-starter, and be willing to take initiative. He/She should possess good computer and administrative skills, and be very organized. This person should become a member of Rockland, affirming our mission, vision, values and theology.

It is the function of this position to welcome guests in person and on the phone (or oversee volunteers who do so), support the staff administratively, and to run the church office in a friendly and efficient manner.

Specific Job Duties:

1. Key office duties that will be done by this person Mon – Thurs:
a. Provide a friendly and warm welcome to all visitors.
b. Staff the main office, answering phone calls, and letting visitors into the building between 9 am and 4pm.
c. Pick up and distribute mail, stamp and take outgoing mail daily.
d. Work with Lewan on Copiers as needed. Keep email addresses current in copiers for scanning.
e. Work with company on Postage machine as needed, add postage when low
f. Become knowledgeable about the folding machine, so you can assist staff with the machine.
g. Keep office and Church entry presentable, play music outside daily through Pandora.
h. Coordinate the Church calendar, and room usage.
i. Planning Center Administrator (our data base)
j. Be observant in the facility, always looking for out of place items.
k. Lock and close up the church each weekday.

2. Sunday’s
a. Welcome congregants and visitors.
b. Be available to assist the pastors and staff as needed.
c. Clean up between worship services
d. Attend one of the worship services

3. Weekly
a. Maintain all Rockland Church bulletin boards, and literature racks.
b. Manage weekly worship service sign ups,
c. Enter Sunday attendance data into Planning Center
d. Coordinate Altar flowers (ordering and the bulletin dedication).
e. Update and print church directories for congregants and staff.
f. Check the flower calendar for any flower dedications each Monday.

4. Monthly
a. Upload email addresses from Planning Center to Mail Chimp, address any errors.
b. Order office supplies, paper and printed materials.
c. Assist with staff credit card accounting.
d. Attend staff meetings and chapel.

5. As Requested
a. Assist in the planning and execution of special events.
b. Print Chimes (not currently)
c. Produce mailings for a variety of areas, including our annual stewardship campaign and annual meeting.
d. Special projects from all staff
e. Assorted VBS preparation
f. Participate in VBS

Application closes: December 13, 2020

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