In general the books are kept recording deposits and expenses as they occur and
matching each with the Session’s budget to keep on top of variances that could
become serious funding issues. The treasurer is authorized by the Session to pay
the church’s bills and this must be done within the rules prescribed in the Session’s
fiscal policy documents and the current operative Session decisions. The treasurer
has established a close relationship with TD bank that has proved beneficial in
finding and handling errors. The treasurer closely monitors the bank account and
reconciles bank balances every month. The treasurer gives monthly reports on the
financial condition of the church at every Session meeting with a report to the
congregation as a whole at the annual meeting. The treasurer keeps close tabs on
the cash flow of the church and develops models to predict when exceptional
expenses are likely to occur and what means are available to pay those expenses.
These activities require the use of QuickBooks and several Excel spreadsheets to
keep track of a variety of church accounts. It is also useful to be able to get remote
access to the church’s computer to facilitate close monitoring of the church’s books.
At the end of each year the treasurer prepares the first draft of the next year’s
budget for the Session.